Class -FYBBA/ FYBCA Business Communication Skills- Letters

• Sales Letter to Supplier

 Date: July 20, 2019

To,

Mr. G.K. Gandhi

Gandhi Pvt. Ltd.,

A-20, Shrestha Vihar,

Anand Vihar, New Delhi-21

Dear Mr. Gandhi,

Subject: Requirement for the Cotton Fabric

I hope this letter find you doing well. It gives me immense pleasure to inform you that ours is a long-term business association and you have been doing great work by timely supplying the material required by us which helps in meeting the rising demand for our products in market.

Demands for our shirts has increased as we have entered in international markets. Therfore, we will required more quantity of cotton fabrics for making shirts. As per our agreements, 40 percents of the amount would be paid in advance and the remaining would be paid once the goods are received.

We would like to maintain our sound business relationship as long as possible. For this purpose, we expect you to kindly quote the most reasonable price you can offer us on the basis of our long-term relationship. We are enclosing the list of required fabric below:

Cotton fabric - 1000 meter

Terri-cot fabric  - 1400 meter

Polyester fabric – 1200 meter

In case of any query, you can revert at sales desk or mail us at amjcotton@gmail.com. We are sure your professionalism will help in prompt delivery of the goods.

Yours sincerely

Anand Mehra

Sales Manager

Jhanvi Enterprice,

A/21, Sector 11, Chandigarh.

• Sales Letter to Customer

Date: June 29, 2019

 

To,

Ms. Sarita Tyagi,

Shades and Hues Saloon,

Salt Lake.

Kolkatta-59

 

Dear Ms. Sarita,

 

Subjuct: Bonanza Discount on Beauty Products

 

Greetings!

 

You are our valuable customer and have been buying beauty products from our firm for a long time.

 

This letter is to inform you that we are entering into our 25^th year of beauty business and on this occasion we are offering our previleged customers with a massive discount of 30% on all beauty products. There is a wide variety of creams, packs, etc., available at lowest prices. This offer is for a limited period.

 

If you find yourself intrested in the scheme, please call on our toll free number. Our sales represntative will contact you for the same.

 

Yours Sincerely,

Ms. Arti

M/s Kusum Herbal Ltd.

Connaught Circle.

• Order Letter

Date: July 23, 2019

To,

Mr. G. K. Saxena

Sale Manager

Usha Sewing machines Pvt. Ltd.,

A-20, Shrestha Vihar,

Anand Vihar.

New Delhi-21

Dear Mr. Saxena,

Subject: Urgent Requirement of Ten Sewing Machines.

I hope this letting will find you doing well. It gives immense pleasure to inform you that ours us a long-term business association and you have been doing great work by timely supplying the material required by us which helps in meeting the escalaing demand for our products in market.

Demand for sewing machines has increased as we hav entered in internationl markets. Therefore, we require a quantity of 10 sewing machines at the earliest. As per our past aggrements, 40 percent of the amount would be paid in advance through cheque and the remaining would be paid once the goods are received through demand draft.

We would like to maintain our sound business realtionship as long as possible. For this purpose, we expect you to kindly quote the most reasonable price you can offer us on the basis of our long-term relationship. We are enclosing the list of the required sewing machines below:

Electric Sewing Machine - 4 pieces

Overlocker Sewing Machine - 3 pieces

Computerised Sewing Machine - 3 pieces

We would like you to choose mini-truck as the mode of transport as these machines are required as soon as possible with complete safety. In caseof any query, you can revertat sales desk or mail us at amjcotton@gmail.com. We are sure your professionalism will help in prompt delivery of the machines.

Your Sincerely,

Anand mehra

Demand Manager

Jhanvi Enterprise,

A/21, Sector 11,

 

• Cancellation of Order 

Dear Sir/Ma'am,

This letter is a formal request for the cancellation of order number-XXX0122, for Rs.50,000 which was placed with you on 15th June, 2019.

As per the terms mentioned int he aggrement, te order was to be delivered within 7 days of placement. However, it is still not delivered after 15 days. We have also not been intimated by you about the reason for the delay.

I expect a full refund of Rs. 50,000 to my bank acccount within a period of 7 days as per the agreement. I am also enclosing a copy of the agreement. Kindly send a written confirmation of the receipt of this cancellation order.

In case of any queries, you can e-mail me at abs@yahoo.com. Thanking you for your prompt attention towards this matter.

Sincerely,

• Execution Letter

.                                                                  .Arkelor Limited

Nungambaakkam

Chennai – 10

22^nd June, 2019

To

The Vice President

Purchase Department

Canara Bank

Mumbai – 12

 

Subject: Execution of Order No. A/C/5/2

Sir,

This is to inform you that we have executed the given order. Yoy are requsted to kindly send the balance 50% payment as per the terms agreed. Kindly find the documents attached.

Thaning you.

 

Yours truly,

A. C. Periyar.

• Circular Letter

24, narain Villa

Mumbai (West)

 

Mr. Daya Shankar,

HR Manager,

Logistical Solutions Ltd.,

35, Ville Parle,

Commercial Park Drive.

Mumbai-56

 

Dear Sir,

You would be glad to know that we are shifting our base from our office at 24, Narain Villa to 30, Arthur Road as the office expansion required more space for the smooth functioning with the customers.

 

With your co-operation and support, we have grown well and hope for the sale in future too. Therefore we would request you to start sending your correspondences from 20^th July, 20199 onwards to our new office address.

 

We are sure the new area would also prove gainful to strengthen our business ties.

 

Yours sincerely

Manohar Prasad

• Letter to the Agents

 

July 25,2019

 

 

To

Mr.Banerjee

Agent XYZ Ltd.

New Delhi-28

Dear sir

 

Subject : Reminder regarding sales target

This letter is to remind you about the agreement we had regarding sales orders of minimum Rs.35,000 which you were supposed to place with us by the end of every month. we were quite shocked to see yours sales report for the month of January ,February and March. They present a very dismal picture where you have failed to achieve given target by Rs.8600 on a monthly basis. These unfavorable statistics are there when we had already paid you hand some amount of rs.20,000 in advance for the promotions.

This is not prove to be encouraging for the business prospects. The net sales figure received from you do not match well with demand of the customer particularly when we consider the increasing purchasing power of customer and our good quality product.

We expect that you will not mind the straightforwardness of this letter. keeping ,in mind our market reputation, I hope you will not overlook this matter and pay attention to compensate the above mentioned losses by achieving satisfactory result and future targets as per our agreement.

 

 

 

Your sincerely,

A.S.Bhatt